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Federation Calendar

Federation events in the next few years

3/6/2020 - TFR deadline to email articles/pictures to Coordinator for Apr-Jun 2020 issue. Includes:

Call for bylaws and resolutions (B&R) to be received by Federation Secretary by 9/1/2020.

Call for Federation Conference Bids for 2023.

Candidate basic qualifications required: must be a member in good standing, have your email and phone number in your NARFE membership record, and must use email, and be able to work with attachments, etc. Can perform duties outlined in TF-10 and NARFE F-10.

Candidate statements/bios. Maximum length (300 words) submitted as a Word document. Optional photo in .JPG format.

 

 4/21/2020 - Executive Board (EB) meeting in San Antonio – Airport Hilton and Federation Annual Meeting.
Issues to be decided:

1 Candidate submissions go to Nominating Committee Chair– Jerry Smith. Committee will verify qualifications.

2 Federation President is Chair of Conference Planning Committee.

3 Candidate order on ballot if multiple candidates is alphabetical.

4 Ballot prepared by Secretary. Include preferential voting if required.

5 Secretary is responsible for Teller Committee if needed.

6 First ballot received from a member will be counted, duplicates discarded.

7 National Officer to invite: TF President recommends National President.

 NARFE Email System (NES)* message at some point to Federation and Chapter Officers outlining the various awards available, who submits and due dates for 2021. TFR article.

*Currently there is an issue with using the NES. It uses OAM officers and members as of May 30, 2019.

 

6/5/2020 TFR deadline to email articles/pictures to Coordinator for Jul-Sep/2020 issue. Includes:

1 - Call for candidates due by 9/1/2020.

2 - Call #2 for B&R to be received by Federation Secretary by 9/1/2020

3 - Call #2 for Federation Conference Bids for 2023.

 

8/1/2020 Due date for Committees named as outlined in Bylaws. *Designates Chair

Area

Audit

Budget

B&R

N

 

 

 

NE

 

 

SE

 

 

SO

George Rotblut*

 

W

 

 

State

 

Federation Treas.*

 

8/1/2020  Audit Committee has at least four members, nominated by the Executive Vice President and approved by the Executive Board

Budget Committee is composed of the Federation Treasurer (Chair), the Executive Vice President and at least one other member approved by the Executive Board.

Bylaws &Resolution Committee composed of one member from each area, nominated by the Area VP (or some odd number of volunteer members) and approved by Executive Board. Chair appointed by President.

 

9/1/2020  Bylaws & Resolutions to Federation Secretary 4 months before creation of ballot.

Candidate statements due. Confirm minimum requirements are met.

Treasurer reports to President what funds are available for National Legislative Conference attendance. Federation National Legislative Officer represents the Federation at the event. Determine if there are funds for other Federation Officers to attend.

 

9/4/2020 - TFR deadline to email articles/pictures to Coordinator for Oct – Dec 2020 issue. Included:

1 - TFR article: Candidate statements, proposed budget, bylaws and resolutions will be published on federation website. Copies may be requested from the federation secretary when available (target 12/1/2020).

2 - TFR: Registration form for conference, hotel information, theme, summary agenda, keynote, session topics.

3 - TFR: Publish dates, locations and contact info for District Conferences. AVPs coordinate with DRs and Federation President.

4 - Contingent on available funding, Federation Executive VP may notify federation officers on how they may apply for funding to attend the National Legislative Conference. Applications due to Executive VP no later than January 1, 2021

Biennial Conference Program book packet to all chapters and website.

Biennial Conference Exhibitor packet to prospective exhibitors, chapters, and website.

 

October 2020  Budget Committee and Bylaws & Resolutions Committees meet.

 

11/1/2020 Committee final reports due:

1 - B&R

2 - Budget

 

Nov. 2020-Feb. 2021: Submissions for District Conferences Awards prepared by Federation Secretary must be submitted as outlined in TF-10. To DR nine (9) weeks before event date.

 

12/1/2020 Candidate statements, Budget and proposed Bylaws Amendments and Resolutions available on TF webpage as PDFs.                       

NES message to all Texas Federation members on Webpage availability.

 

Dec. 2020 Publish in NARFE Magazine election and Conference dates/location. Contact Federation Secretary to receive a mailed ballot.

 

12/4/2020 - TFR deadline to email articles/pictures to Coordinator for Jan – Mar 2021 issue. Includes:

 

1 - TFR: Publish dates, locations and contact info for District Conferences. AVPs coordinate with DRs and federation president.

2 - TFR: Ballot published (including preferential voting if 3 or more candidates run for a position).

3 - TFR: Candidates, bylaws & resolutions summary, budget.

4 - TFR article: Copies of candidate statements, proposed budget, full bylaws and resolutions are published on federation website. Any member may download and reproduce. Copies may be requested from the federation secretary.

5 - TFR: Registration form for conference, hotel information, theme, summary agenda, keynote, session topics.

 

Second distribution of exhibitor packet to prospective exhibitors.

 

Second distribution of program book packet to all chapters, etc.

 

Ballot on federation website. Ballot will be a PDF that may be completed and postal mailed or emailed to federation secretary. Requires member #.

 

JAN-MAR 2021  District conferences are held. AVPs to appoint District Representatives and report to federation president and federation secretary no later than March 15.

1/25/2021 Federation Treasurer notifies President regarding funds available for Biennial Conference Awards.

2/6/2021 Deadline: DRs to receive nominees for awards to be given at the Federation Conference.

2/12/2021 Deadline for Federation President to receive chapter bids to host the 2023 Biennial Conference.

2/13/2021 Deadline: AVPs to receive nominees for awards to be given at the Federation Conference.

2/20/2021  Deadline: Federation President to receive nominees for plaque or certificate awards given at the Federation Conference.

March 2021 National Legislative Conference (dates not available).

3/5/2021 TFR deadline to email articles/pictures to Coordinator for Apr – June 2021 issue

3/10/2021 Voting cutoff. All ballots must be received by this date.

3/15/2021 Deadline for AVPs to report DR appointments to Federation President and Secretary for their districts for 2021-2023.

3/24/2021 Teller Committee report on ballot results due to Secretary (20 days before conference).

4/12/2021 EB meeting in conjunction with Conference at San Antonio (prior to conference)

1 - Executive Board Meeting, 1:30- 3:30 pm

2 - Federation Officer Training, 3:45 – 5:00 pm.

 

4/13-14/2021 Federation Biennial Conference, San Antonio, Texas. Required quorum 20.
(Fiesta starts on Wednesday, April 15th).

Annual meeting: report from federation president and treasurer.

Business meeting to include:

1 - Report of ballot results: officers, budget; bylaws and resolutions, award recipients.

2 - Report of Audit Committee

3 - Awards

4 - Installation of officers

5 - Bid for location of next TX Federation Conference

Other:

1 - Memorial program.

2 - Conference sessions, including chapter officer training.

3 - Conference to include other information sessions.

4 - Higher-level exhibitors (based on pricing) speak to conference attendees.

 

6/42/2021 TFR deadline to email articles/pictures to Coordinator for Jul – Sep 2021 issue. Publish:

1 - Report of ballot results for elections, budget, bylaws and resolutions.

2 - Publish the report of the Audit Committee.

3 - Publish award recipients.